|
|
Minutes of a meeting of the PROPERTY COMMITTEE, Arlesey Town Council held in the Village Hall, Arlesey on Tuesday 15 November 2011. PRESENT: Cllrs: N Daniels (Chairman) M Rainbow C Howitt Mrs J Rencontre Ms T Osborne D West D Page A White Also present: Mrs L Rowe (Assistant Clerk) and nine members of the public. 50 APOLOGIES FOR ABSENCE An apology for absence was received from Cllr Mrs H Frost. 51 MEMBERS’ INTEREST No declarations of personal or prejudicial interest were received. 52 PUBLIC PARTICIPATION There was no public participation. 53 MINUTES OF PREVIOUS MEETING Prior to the meeting Members received a copy of the minutes of the Property Committee meeting held on 18 October 2011. It was RESOLVEDthat the Minutes of the meeting of the Committee held on 18 October 2011 be confirmed and signed by the Chairman as a true record. 54 MATTERS ARISING There were no matters arising from the previous meeting. 55 VILLAGE HALL Monthly report The Assistant Clerk reported that Central Bedfordshire Council had still not contacted the office regarding the refurbishment of the toilets, kitchen etc. She reported that the doctors’ rubbish was not being taken away at the moment this was being dealt with by the Clerk. The Assistant Clerk also said that there had been another party held in the hall where the hirer had not left the hall in a clean state and was nearly an hour late vacating the venue. A Member asked whether there had been any more complaints about Zumba. The Assistant Clerk said that they had now moved their class to the Scout Hut. A Member raised the issue of the Archive Group using the showers as storage the Assistant Clerk said that until Central Bedfordshire Council gave details of the refurbishment of the building, which may include the shared shower area nothing could be decided. It was AGREED to note the report 56 CEMETERY (a) Monthly inspection report of the cemetery grounds The Chairman read out to Members the memorial inspection that had been carried out by the grounds maintenance staff. There were four memorials that require attention and the owners responsible for these had all been written to, so far 2 had responded. He also reported that the fence in Phase 2 had been made secure. It was AGREED to note the report (b) Quotation for groundwork and replacement hedging plants The Chairman read out the quotation of £375, which was for digging out for the reed bed and laying materials out with the grounds maintenance staff. Members thought that at least one more quote should be obtained before a decision could be made. The Chairman read out the quotations that had been received for the hedging plants and reminded Members that the Council had agreed to donate hawthorn whips to Glebe Meadows who required 50. The Chairman said he had still to go and see a local supplier and it was agreed to wait until a quote had been received from them before making a decision. It was AGREED 1. to obtain a second quote for preparing the reed bed 2. to obtain a quote from a local company for the hedging plants 57 ALLOTMENTS (a) Monthly inspection report The Chairman read to Members the allotment inspection that had been carried out by the grounds maintenance staff. There were four allotments that needed attention two of those the tenants had given up the other two would be written to again. It was AGREED to note the report (b) To consider quotation to dig the trench for the water supply to the new allotment site. The Chairman read out the quotation of £450 to dig the trench at the new allotment site. Members thought that at least one more quote should be obtained before a decision could be made. It was AGREED to obtain a second quote to dig the trench for the water supply to the new allotment site 58 MULTI USE GAMES AREA (MUGA) (a) Monthly report The Assistant Clerk reported that the fence had been repaired and the work had been carried out on the roof. A Member asked whether the MUGA pitch was still being left unlocked and this was confirmed. It was AGREED to note the report (b) To consider quotations to carry out internal remedial repairs to the MUGA building. The Chairman read the quotations to Members for the remedial work to be carried out to the MUGA building. The quotations varied as to what was included or not included and it was impossible to make a like for like comparison. The Chairman said that he would contact the contractors to obtain some clarification of the quotations in order that Members could make an informed decision. It was AGREED the Chairman would contact the contractors to obtain clarification of the quotations 59 PROPERTY COMMITTEE BUDGETS FOR 2012/2013 The Chairman said that this was the second draft of the Property Committee’s proposed budgets for 2012/2013 with projected spending to 31 March 2012. The budget estimates will be presented for approval at the Town Council meeting on 6 December 2011 and be finalised for the precept approval at the next meeting on 3 January 2012. It was RESOLVED to recommend to the Town Council meeting on 6 December 2011 the Property Committee’s precept of £35,718 for 2012/2013 be approved 60 FEES AND CHARGES FOR 2012/2013 Members considered the fees and charges for the cemetery, litter picking, hire of the village hall and MUGA and allotment rents for 2012/2013. Members agreed that these should be increased by 3%. It was suggested that because of the state the hall had been left in on a couple of recent occasions the deposit should be increased again. It was RESOLVED to recommend to the Town Council that the charges for the cemetery, litter picking, hire of the village hall and MUGA and allotment rents be increased by 3% for 2012/2013 61 ACCOUNTS FOR PAYMENT The following schedule of the October/November accounts due for payment was presented to members for approval. CEMETERY Staff month 8 – Property 446.36 M Rainbow Cuts 17 & 18 210.00 M Mainbow Cut 4 Phase 2 & ditches 170.00 Total Petrol for equipment 2.60 Anglian Water Water rates 39.08 M J Ryall Materials to repair fence 19.60 VILLAGE HALL Staff - litter pick month 8 - Property 94.42 Staff month 8 – Property 96.62 Caretaker Month 8 335.25 MUGA Staff month 8 – Property 92.49 Total Petrol for equipment 2.59 BA Roofing Repair to MUGA roof 60.00 EON Electricity 128.33 ALLOTMENTS Staff month 8 – Property 103.09 Total Petrol for equipment 2.60 Anglian Water Water rates 86.62 Ernest Doe Weedkiller 78.54 Ernest Doe Backpack sprayer for weedkilling 151.20 It was RESOLVED that these accounts be paid CHAIRMAN Date
|
|
