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Minutes of a meeting of the GENERAL PURPOSE/FINANCE COMMITTEE, Arlesey Town Council held in the Village Hall, Arlesey on Tuesday 15 July 2008. PRESENT: Cllrs: I Dalgarno (Chairman) R Harris J Caffrey C Howitt N Daniels Ms C Marshall H Harper Also present: Mrs L Rowe (Assistant Clerk) Cllr Mrs D Archer Cllr Mrs H Frost Cllr V Williams 118 APOLOGIES Apologies for absence were received from Cllr D Beatham and Cllr D West 119 MEMBERS’ INTERESTS Agenda item 8 (b) – application for financial assistance from Arlesey Youth Football Club under 9’s – a disclosure of personal interest was received from Cllr N Daniels as his son is a member of the Under 9’s Football Team 120 PUBLIC PARTICIPATION None 121 MINUTES OF THE PREVIOUS MEETING RESOLVED that the Minutes of the meeting of the Committee held on 17 June 2008 be confirmed and signed by the Chairman as a true record 122 MATTERS ARISING There were no matters arising from the previous meeting. 123 CORRESPONDENCE (a) Zurich UK General Insurance – Claims The Chairman reported a letter from Zurich UK General Insurance had been received informing the Town Council that a new system has been introduced to deal with claims making the procedure more efficient (b) Bedfordshire Post Offices Network Coordination Group – Correspondence regarding Post Office Closures in Bedfordshire The Chairman reported that correspondence had been received about Post Office closures in Bedfordshire. Members were pleased to learn that there were no proposed closures in Arlesey (c) Walks Board – Acorn The Chairman reported that the Walks Board, donated by the Town Council had been put up on a different wall because of its size. He showed Members the photograph and it was agreed that it looked good (d) Bedfordshire County Council – Letter from Cllr Madeline Russell, Leader of the Council The Chairman reported that a letter had been received from Cllr Madeline Russell, Leader of Bedfordshire County Council, which informed the Town Council of what was happening with the unitary process. 124 CREATING CENTRAL BEDFORDSHIRE COUNCIL Prior to the meeting Members received a copy of the first of a regular “Update” newsletter to keep the Town Council and Arlesey residents up to date with the creation of the new Central Bedfordshire Council. The newsletter will be posted on the website and Town Council’s notice boards with copies available in the office. The Chairman reported that it was keeping people informed of how the move to Central Bedfordshire was being handled RESOLVED to note this information 125 FINANCIAL ASSISTANCE Two completed applications for financial assistance were received for recommendation to the next Town Council meeting (a) Victim Support The Chairman read details of the application and the organisation and members discussed the request for financial assistance. RESOLVED not to support the application from Victim Support for financial assistance (b) Arlesey Youth Football Club under 9’s The Chairman read details of the application and members discussed the request for financial assistance. It was suggested that the Town Council should give Arlesey Youth Football Club under 9’s a grant of £150 RESOLVED to recommend to give Arlesey Youth Football Club under 9’s a grant of £150 126 GOTHIC MEDE LOWER SCHOOL Letter from the headteacher informing the Town Council that a caretaker for the school and nursery school has been appointed The Chairman read the letter from Gothic Mede Lower School he felt that the issue of the ‘fire system’ should be passed to the Property Committee AGREED that the Property Committee should consider the ‘fire system’ of the complex at their next meeting 127 FAMILY FUN DAY Cllr Hugh Harper to give a report on the Family Fun Day Cllr Harper said that overall the Family Fun Day had been a success and the weather had been kind. He thanked Cllr Howitt for the use of his vehicle and all other members who helped. The only criticism he had heard was that the field was spread out too far this would have to be considered next year. There had been a problem with the overnight security but Steve Jordan from Frontline had stepped in at the last minute and had provided cover. A letter of thanks should be sent to Steve and Frontline should be approached next year to provide overnight security. Cllr Harper said that although he had been sceptical about the helicopter he had had to change his opinion because it had been a big success. Also the Birds of Prey were good and he was able to report that the eagle owl had been found. Cllr Ian Dalgarno gave thanks to Cllr Harper, Elsie Hare and Lesley Rowe for all their hard work in organising the day. 128 ACCOUNTS FOR PAYMENT The following accounts due for payment were put forward to members for approval CEMETERY Handyman June 2008 590.47 M Rainbow Cuts 7 & 8 190.00 Shanks Refuse collection May & June 73.65 Anglian Water Water rates 26.79 Stocksigns No Parking sign 51.68 VILLAGE HALL Handyman June 2008 102.44 John Jones Litter pick 100.00 Caretaker Month 3 181.92 PRS Performing Rights Licence 113.67 MUGA Anglian Water Water rates 98.76 ALLOTMENTS Handyman June 2008 109.27 Beds CC Quarterely rent 48.75 GP & FINANCE Handyman June 2008 185.02 Staff salaries month 3 3,356.68 PAYE/NIC month 3 1,086.74 Superannuation month 3 917.06 Mello RC Manager – June 2008 751.07 4thenet Internet 19.99 BT Telephone – office 208.49 BT Fax – office 49.80 Neil Clark Internal audit 2007/08 293.75 Harrisons CCTV car park 661.52 Abacus Office Supplies Electrical checks 147.50 Chiltern Design Posters Fun Day 266.73 Gresswell Leaflet carousell TC 253.51 Lee Hayes Decorating RC 710.00 Resource Centre Fancy Dress poster 25.00 H Harper Flowers war memorial & church 121.81 M Rainbow Verges Cuts 6 & 7 752.00 BT Telephone – RC 75.88 Partybox Balloons & Bunting Fun Day 50.36 Cambridgeshire CC Climbing Tower Fun Day 378.00 NTT Website 232.02 Garden City Marquees Marquees Fun Day 500.00 Abacus Leewell Hosting set up – RC 70.50 Mr Dillingham PA System Fun Day 100.00 WOTEVER Live Band Fund Day 180.00 Heliscott Helicopter – Fun Day 1,000.00 Abacus Leewell Cartridges – RC 58.16 Abacus Leewell Cartridges – TC 184.99 Abacus Leewell Photocopier 21.50 ACORN Grant towards mower 200.00 Mrs Hare Expenses for Fun Day 91.60 Olive Press Headed paper 97.53 RESOLVED that these accounts be paid CHAIRMAN
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