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Minutes of a meeting of the GENERAL PURPOSE/FINANCE COMMITTEE, Arlesey Town Council held in the Village Hall, Arlesey on Tuesday 18 October 2011. PRESENT: Cllrs: N Daniels (Chairman) M Rainbow Mrs H Frost Mrs J Rencontre C Howitt D West D Page A White Also present: Mrs E Hare (Clerk) and four members of the public. 37 APOLOGIES FOR ABSENCE An apology for absence was received from Cllr Ms T Osborne 38 CO-OPTION OF MEMBERS (a) Co-option of Members who wish to serve on the General Purpose & Finance Committee. The Chairman reported that due to the resignations of the previous committee members there are 3 committee member vacancies. It was proposed that Cllr Mrs J Rencontre and Cllr Ms T Osborne (in her absence) be co-opted onto the General Purpose & Finance Committee. It was RESOLVED that Cllr Mrs J Rencontre and Cllr Ms T Osborne be co-opted onto the General Purpose & Finance Committee (b) Co-option to fill the vacancy on the Resource Centre Strategy Group The Chairman reported that there was one vacancy available on the Resource Centre Strategy Group. It was proposed Cllr Mrs J Rencontre fills the vacancy. It was RESOLVED Cllr Mrs J Rencontre be co-opted on to the Resource Centre Strategy Group 39 MEMBERS’ INTERESTS Agenda item 9 – Cllr Mrs H Frost declared a personal interest on the correspondence from St Peters Church, Arlesey as she a Church Warden. There were no other declarations of personal interest or declarations of prejudicial interest received. 40 PUBLIC PARTICIPATION There was no public participation 41 MINUTES OF THE PREVIOUS MEETING Prior to the meeting Members received a copy of the minutes of the General Purpose & Finance Committee meeting held on the 20 September 2011. It was RESOLVED that the Minutes of the meeting of the Committee held on 20 September 2011 be confirmed and signed by the Chairman as a true record. 42 MATTERS ARISING There were no matters arising 43 GENERAL PURPOSE/FINANCE COMMITTEE BUDGETS FOR 2012/2013 The Chairman said this was the first draft of the General Purpose & Finance Committee’s proposed budgets for 2012/2013. These will be presented again for consideration at the next meeting in November 2011 to finalise for approval at the Town Council meeting on 6 December 2011 The Chairman informed members that there was a reduction in the superannuation as a staff member will leave the scheme. Cllr Mrs H Frost said refreshments will be provided for next year’s Civic Service. The Chairman said the proposed estimate for the Civic Service could be reduced. The Clerk said the amount needed for this budget would be for printing and stationary costs. It was proposed that £1,000 is added for the Diamond Jubilee Celebration. It was RESOLVED to accept the draft estimates with the amendments and consider them again at the next meeting in November 44 WAR MEMORIAL The Clerk reported she was asked to provide information on the Town’s War Memorial to Central Bedfordshire Council. The information they asked for was who was responsible for the War Memorial, where it is located, was it listed and regularly maintained. It was AGREED to note the Clerk’s report 45 CORRESPONDENCE The Chairman read out a letter from St Peter’s Church, Arlesey which made a request to Council to reduce the hiring fees for their Quiz Night being held on 21 October 2011. It was RESOLVED to waive the hiring fee for the Quiz Night being held for St Peter’s Church, Arlesey, on Friday 21 October 2011 46 RESOURCE CENTRE (a) An invitation has been received from the Resource Centre Manager to the 40th Birthday celebration. The Chairman read out to the meeting an invitation from the Manager of the Resource Centre. He informed members this is to celebrate the Resource Centre’s 40th Birthday being held on Thursday 20 October 2011 at 3.30pm. It was AGREED to note the date of the event on the invitation (b) Draft – Child Protection Policy Statement The Chairman said a draft Child Protection Policy had been drawn up for approval. The Clerk informed members that the Resource Centre Manager was applying for funding to start up a reading group called Chatterbooks. It is a national network of reading groups for children and she will be working with children about to enter year 3 at Gothic Mede School. The funding will be for training and operational activity costs. It was proposed to approve the policy. It was RESOLVED to recommend the Child Protection Policy for approval at the next Town Council meeting 47 ACCOUNTS FOR PAYMENT A schedule of the September/October accounts due for payment were presented to Members for approval Staff month 7 – Town Centre 185.38 Staff month 7 4,686.28 PAYE/NIC month 7 1,383.48 Superannuation month 7 972.24 4thenet Internet 20.41 Abacus Annual computer maintenance RC 873.00 Abacus Toner units RC 124.80 A R Worboys Stotfold Road/underpass cut 210.00 Total Petrol for vehicle 92.88 Total Petrol for equipment 7.89 Abacus Photocopier September 45.62 Corp. Christmas Cards Christmas cards 44.81 Direct Imaging Ink cartridge RC 28.56 Herts CC Stationery TC 40.56 BT Telephone RC 71.23 M Rainbow Cuts 12 & 13 verges 800.00 Royal British Legion Poppy Wreath 50.00 DEPOSITS REPAID Lisa Oestreicher Return of deposit 50.00 Kieran Elam Return of deposit 50.00 Chris Ball Return of deposit 100.00 Janet Cenami Return of deposit 50.00 Petty Cash Town Council 104.57
It was RESOLVED that these accounts be paid CHAIRMAN Date |
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