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Minutes of a meeting of the PROPERTY COMMITTEE, Arlesey Town Council held in the Village Hall, Arlesey on Tuesday 15 September 2009. 

PRESENT:       

            Cllrs:    H Harper (Chairman)                                D West

                        I Dalgarno                                               V Williams

                        N Daniels                                      

Also present:    Mrs E Hare (Clerk)                                  Cllr D Beatham

  Cllr D Page 

141 APOLOGIES FOR ABSENCE

Apologies for absence were received from Cllr Mrs D Archer, Cllr J Caffrey, Cllr R Harris, Cllr C Howitt, Cllr Ms C Marshall and Cllr M Rainbow.   

142 MEMBERS’ INTERESTS

No declarations of personal or prejudicial interests were received 

143 PUBLIC PARTICIPATION

There was no public participation 

144 MINUTES OF PREVIOUS MEETING

Prior to the meeting Members received a copy of the minutes of the Property Committee meeting held on 21 July 2009

RESOLVED

that the Minutes of the meeting of the Committee held on 21 July 2009 be confirmed and signed by the Chairman as a true record.           

145 MATTERS ARISING

There were no matters arising from the previous meeting  

146 VILLAGE HALL

The Chairman reported that there were no problems with the village hall.  He did a small repair to the toilet cistern in the changing rooms.  The contractor who will be carrying out the refurbishment work to the bar will do the work during the school half-term in October when there are fewer bookings for the village hall.

The Clerk reported that a surveyor from Mouchel had looked at the damaged tiles in the foyer but we were still awaiting the outcome as to whether they will be replaced with new tiles or carpet tiles.  Fire alarm and emergency lighting tests were carried out today in the Community Centre and satisfactory Test Certificates were issued.

AGREED to note the reports 

147 CEMETERY

The Chairman reported that he had carried out a monthly inspection of the Cemetery.  There was one category 3 memorial and this was not a danger to anyone.  He was still investigating costs for the small fencing near the garage.

AGREED to note this information   

148 ALLOTMENTS

(a) Monthly inspection report on the allotments

The Chairman reported he had carried out an inspection of the allotment site and they were all in a good condition apart from three that needed weeding.

AGREED to note this information

(b) Allotment list – report

The Clerk reported that two allotment holders had indicated they may give up their allotments and she was waiting to receive a letter of confirmation from them. The current allotment waiting list was 32 but it is likely that some of the people waiting would not take on an allotment as they had been on the list for at least 2 years.

AGREED to note this information

149 MULTI USE GAMES AREA (MUGA)

The Chairman gave a report on obtaining funding for the MUGA refurbishment project.  He said some of the applications for funding stipulate that a MUGA should be open for everyone to use and in some cases a consultation before applying for funding was necessary.  It was proposed that a working party is set up to carry out a consultation.

RESOLVED

that Cllr N Daniels, Cllr H Harper, Cllr D West and Cllr V Williams form the working party  

150 ACCOUNTS FOR PAYMENT

The following accounts due for payment were presented to Members for approval

CEMETERY

Handyman                                     August 2009                                                     608.18 

John Jones                                    additional payment -  VH unlocking                       25.00

Central Beds Council                      Rates 2nd payment 2009/2010                            655.00

Shanks                                         Refuse collection                                                 90.66

                                                    Variable payment to previous payment         

M Rainbow                                    Cuts 11, 12 & 13                                               294.00

Timpsons                                      Extra keys for cemetery                                       22.00

VILLAGE HALL

Handyman                                     August 2009                                                     105.51

John Jones                                     Litter pick                                                        103.00

Caretaker                                       Month 6                                                           181.94

Central Beds Council                       Rates 2nd payment 2009/2010                        2,086.00

Eyre & Elliston                                Light Bulbs                                                        34.04

MUGA

Central Beds Council                       Rates 2nd payment 2009/2010                          837.00

M J Ryalls                                      Padlock for MUGA gate                                       7.25

ALLOTMENTS

Handyman                                      August 2009                                                    112.55 

Central Beds                                  Quarterley Rental                                                48.75

RESOLVED that these accounts be paid                                                                           

                                                CHAIRMAN 

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