Minutes of a meeting of the PROPERTY COMMITTEE, Arlesey Town Council held in the Village Hall, Arlesey on Tuesday 17 November 2009. 

PRESENT:       

            Cllrs:     H Harper (Chairman)                                R Harris

                        Mrs D Archer                                           M Rainbow           

                        I Dalgarno                                                D West

                        N Daniels  

Also present:    Mrs E Hare (Clerk)                   Cllrs:         Mrs L Bowskill

   D Page 

162 APOLOGIES FOR ABSENCE

Apologies for absence were received from Cllr Mrs C Harris, Cllr C Howitt and Cllr V Williams. 

163 MEMBERS’ INTERESTS

No declarations of personal or prejudicial interests were received

164 PUBLIC PARTICIPATION

There was no public participation

165 MINUTES OF PREVIOUS MEETING

Prior to the meeting Members received a copy of the minutes of the Property Committee meeting held on 20 October 2009

RESOLVED

that the Minutes of the meeting of the Committee held on 20 October 2009 be confirmed and signed by the Chairman as a true record. 

166 MATTERS ARISING

There were no matters arising from the previous meeting

167 VILLAGE HALL

The Chairman reported that the refurbishment to the village hall bar was finished and it is looking much better with the new sink, worktop, lighting and re-decoration.  The Chairman opened the bar for Members to get a glimpse of the completed work.

AGREED

the refurbishment of the bar was an excellent improvement 

168 CEMETERY

The Chairman reported that he had carried out the monthly inspection of the cemetery.  He did a safety check on the memorials and they were found to be safe within the Memorial Safety Policy’s Risk Assessment Approach. 

AGREED

to note this information

169 ALLOTMENTS

The Chairman reported that he had carried out the monthly inspection of the allotments and for the time of the year they were all in good condition.    

AGREED

to note this information

170 MULTI USE GAMES AREA (MUGA)

The Chairman apologised that he had not managed to get a working party meeting arranged.  He said he would make sure that a meeting was arranged in time for a progress report at the next meeting.

AGREED

to note this information            

171 PROPERTY COMMITTEE BUDGETS FOR 2010/2011

Members considered the income and expenditure for the Property Committee for the year 2009/2010 and the proposed budget figures for 2010/2011.  The Chairman said the proposed expenditure would be similar to the current year but where there has been an under spend, a small reduction is proposed on the budget figures in those areas.  The proposed increase in refuse disposal expenditure is because of the continuing rising costs throughout the year and there is a new budget for pest control.

RESOLVED

to recommend to the Town Council meeting on 1 December 2009 that the Property Committee Precept for 2010/2011 be £30,247.00 subject to any other changes when salaries and the outcome of the General Purpose & Finance Working Party meeting are considered.

172 FEES AND CHARGES

Prior to the meeting Members received a copy of the current fees for the cemetery, village hall, allotments, MUGA, and litter-pick charges and proposals for small increases for 2010/2011. 

RESOLVED

to increase village hall, cemetery, allotments, MUGA and litter-pick charges by 3% for 2010/2011

173 ACCOUNTS FOR PAYMENT

The following accounts due for payment were presented to Members for approval

CEMETERY

Handyman                                                     October 2009                                                     608.18 

Brookers                                                        Line marker                                                         10.00

Shanks                                                          Refuse collection                                                234.91

M Rainbow                                                     Cuts 16& 17                                                      196.00

M Rainbow                                                     Cut 4 Phase 2 and strim ditches                         165.00

Anglian Water                                                 Water rates                                                        30.06

VILLAGE HALL

Handyman                                                      October 2009                                                    105.51

John Jones                                                      Litter-pick                                                        103.00

Caretaker                                                        Month 8                                                           277.64

Brookers                                                         Battery for fire exit                                                2.92

Herts CC                                                         Soap dispenser                                                  21.16

Herts CC                                                         Health & Safety signs                                           9.37

Xcel                                                                 Bar Refurbishment                                         1,437.21

Beds Borough Council                                       Refuse Collection                                               71.61

MUGA

Anglian Water                                                   Water rates                                                       90.09

ALLOTMENTS

Handyman                                                        October 2009                                                   112.55 

Anglian Water                                                   Water rates                                                       46.10

RESOLVED that these accounts be paid 

                                                                                                                        CHAIRMAN