|
|
Minutes of a meeting of the PROPERTY COMMITTEE, Arlesey Town Council held in the Village Hall, Arlesey on Tuesday 15 April 2008.
PRESENT: Cllrs: H Harper (Chairman) C Howitt Mrs D Archer Ms C Marshall D Beatham D Page J Caffrey Mrs S Sarll I Dalgarno D West R Harris Also present: Mrs E Hare (Town Clerk) 42 APOLOGIES FOR ABSENCE Apologies for absence were received from Cllr N Daniels, Cllr Mrs H Frost, Cllr M Rainbow and Cllr V Williams 43 MEMBERS’ INTEREST There were no declarations of personal or prejudicial interests given 44 PUBLIC PARTICIPATION None 45 MINUTES OF PREVIOUS MEETINGS RESOLVED that the Minutes of the meeting of the Committee held on 19 February 2008 be confirmed and signed by the Chairman as a true record. 46 MATTERS ARISING Minute 38 (a) – The Clerk informed the meeting that she had followed up on her previous enquiries regarding the Village Hall kitchen ceiling with both Mouchel and Beds County Council and has been informed the kitchen ceiling will be reinstated. As the ceiling is part of Beds County Council property there should be no cost to the Town Council. 47 VILLAGE HALL Cllr Harper reported the new front door had been fitted but had warped and was now going to be replaced. The Co-ordinating Committee has sent a letter to the Town Council asking why a bollard had not been installed outside the Town Council office. Cllr Harper said this had been discussed with the Highways Technician on the annual liaison meeting and it was possible this would be replaced by Beds County Council. AGREED to note that the front door will be replaced and Highways will replace the bollard outside the Town Council office 48 CEMETERY (a) Inspection report on cemetery grounds Cllr Harper reported that he had carried out an inspection of the cemetery. In the Dove Section it was noted that flowers were being left on the grass instead of on the memorial stone/plaque making it difficult for the contractor to cut the grass. Some of the Dove Section plot owners holding the Exclusive Rights would have to be contacted. One or two memorial stones were loose and letters would have to be sent for these to be made safe. He proposed that the Cemetery Car Parking Only sign should be signed by the Clerk and would have to be erected on the wall of the cemetery car park. There was an old sign which needed to be replaced signed by the previous Clerk. AGREED to replace the cemetery car park sign with a wall mounted notice outside the cemetery (b) Quotation for 6 new stand pipe protection boxes Cllr Harper said that the Town Council contractor John Jones had sent in a quotation for constructing 6 new frost protection wooden enclosures for the cemetery stand pipes. The quotation was for labour only, materials to be provided by the Town Council. RESOLVED to accept the quotation from Mr Jones for the total of £390.00 49 ALLOTMENTS Cllr Harper reported to the committee that he had completed an allotment inspection that day, the fencing posts had been replaced with stronger posts, the car park was tidy, all the allotment plots were inspected and two were found to be in need of weeding. The Clerk will write letters to the plot holders. The water will be turned on in the next few days. 50 MULTI USE GAMES AREA (MUGA) Cllr Hugh Harper reported that there had been more vandalism to the MUGA; another floodlight glass cover had been smashed so he will remove the fuse. The Clerk had reported to him there was a possible chance of obtaining funding to make improvements to the building. Cllr Harper proposed a small working party to meet regularly to manage and report progress back to full council. Proposed were Cllr Ian Dalgarno, Cllr Nick Daniels, Cllr Vic Williams and Cllr Hugh Harper. AGREED Cllrs Dalgarno, Daniels, Harper and Williams form the working party 51 BUDGET 2008/2009 The Chairman said that an amendment had been made to the Property Budget for 2008/2009. This was because of an increase in waste disposal fees and an extra £20 had been added to the Property Committee, Village Hall budget from £230 to £250 for 2008/2009. This change did not alter the final precept for 2008/2009 as these figures along with other outside contracts were adjusted for approval of the precept for 2008/2009 at the January Town Council meeting. AGREED to note this information 52 CORRESPONDENCE The Chairman informed the committee that a letter had been received from the Co-ordinating Committee regarding parking in the car park. Because of two recent incidents the Committee had wondered if some restriction could be applied to the narrow strip area, especially when parents were collecting or delivering their children from school, in order to prevent vehicles parking in this strip. RESOLVED the Clerk writes to the Co-ordinating Committee to inform them that the car park belongs to Bedfordshire County Council and they should write to them. 53 ACCOUNTS FOR PAYMENT The following accounts due for payment were put forward to members for approval CEMETERY Handyman March 2008 590.47 MBDC Rates first 6 months 623.40 Absolute Turf Topsoil 223.26 VILLAGE HALL Handyman March 2008 102.44 John Jones Litter picking 100.00 Caretaker Month 12 509.56 MBDC Rates first 6 months 1,986.20 MUGA (Multi Use Games Area)MBDC Rates first 6 months 796.90 ALLOTMENTS Handyman March 2008 109.27 Beds CC Allotment Rent (final quarter) 48.75 M J Ryalls Fence posts 56.99 ENVIRONMENTAL Handyman March 2008 488.97 Beds CC Play area licence 50.00 Eon Electricity - street lighting 176.96 RESOLVED these accounts be paid CHAIRMAN
|
|
