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ARLESEY TOWN COUNCIL Minutes of a meeting of the PROPERTY COMMITTEE, Arlesey Town Council held in the Village Hall, Arlesey on Tuesday 18 January 2011. PRESENT: Cllrs: H Harper (Chairman) R Harris Mrs D Archer C Howitt Mrs L Bowskill M Rainbow Mrs C Harris V Williams Mrs E Hare (Clerk) Also present: Cllr J Caffrey and Cllr A White. 385 APOLOGIES FOR ABSENCE Apologies for absence were received from Cllr I Dalgarno, Cllr N Daniels and Cllr D West. 386 MEMBERS’ INTEREST There were no declarations of: (a) Personal interests received (b) Prejudicial interests received 387 PUBLIC PARTICIPATION There was no public participation 388 MINUTES OF THE PREVIOUS MEETING Prior to the meeting Members received a copy of the minutes of the Property Committee meeting held on 16 November 2010. RESOLVED that the Minutes of the meeting of the Committee held on 16 November 2010 be confirmed and signed by the Chairman as a true record. 389 MATTERS ARISING There were no matters arising from the previous meeting 390 VILLAGE HALL (a) Monthly report. The Chairman gave a monthly report on the Village Hall. He said a tap was leaking in the ladies toilets and he will fix this. The Clerk said she had met with an officer from Central Bedfordshire Council to go over outstanding repair issues. They looked at the floor tiles in the foyer and ladies toilets and the possibility of installing a nappy changing unit in the disabled toilet. Due to the recent gas leak at the Community Centre they also spoke about finding a new storage area for the wheelie bins. The officer also inspected the ventilation unit our grounds maintenance staff had installed in the gas meter cupboard. A member was concerned that the urn in the kitchen leaked, there were insufficient cups and saucers and the teapots and kettles needed to be replaced. The Chairman said he would look at these. RESOLVED 1. to note the Chairman and Clerk’s reports 2. to purchase a new urn if it was found to be leaking 3. to purchase new cups, saucers, teapots and kettles if necessary 4. the Clerk writes to Central Bedfordshire concerning lack of ventilation in the ladies toilets (b) To consider quotations received for cycle racks The Chairman read out to the meeting several different types and costs for cycle racks. These were also handed out for Members to consider. The Clerk advised that it is possible that planning permission may need to be obtained before installing the cycle racks. RESOLVED to obtain planning permission if needed before ordering the cycle racks 391 CEMETERY (a) Monthly inspection report on cemetery grounds The Chairman reported that he had carried out an inspection of the memorials and three were slightly loose but were not dangerous. AGREED to note this information (b) Update on hedging plants The Chairman reported the hedging plants ordered for phase 2 had been received. Because of the recent very wet weather the grounds maintenance staff were unable to rotovate the ground in preparation for planting. The work will go ahead as soon as possible; in the meantime the plants were being carefully stored. AGREED to note this information on the hedging plants 392 ALLOTMENTS The Chairman reported that he had carried out an inspection of the allotment site and said there was no change from the last meeting. The Clerk reported the vacant allotment had been leased. AGREED to note this information 393 MULTI USE GAMES AREA (MUGA) (a) Monthly report The Chairman reported he and Cllr Williams had inspected the MUGA building. It needs decorating internally, a new water heater was needed in one of the toilets, the tiles were in need of repair and a new lock needed on the entrance door. He proposed that two of the meeting room windows should be bricked in. AGREED to note this information (b) To set a date for a meeting of the working party The Chairman said a meeting date of the MUGA working party should set as soon as possible to discuss what maintenance work needs to be done. The Clerk asked for confirmation of the working group. They are Cllrs Harper, Daniels, Howitt, West and Williams RESOLVED that the MUGA working party should meet as soon as possible to discuss the maintenance work to be carried out at the MUGA building (c) To consider quotations received for MUGA security light The Chairman reported the Clerk had obtained three quotations for a security light for the MUGA building. He read out to the meeting the security light details and costs. These were also handed out for Members to consider. RESOLVED to accept the quotation from Mr Seymour for £185 and replace the faulty lamp on the other side of the MUGA building A test and issue relevant BS7671 paper work as necessary would be supplied after installation. (d) Report on MUGA guttering repairs The Chairman reported the grounds staff had informed the Clerk that the guttering was in need of repair. Two quotations had been obtained from the Town Council’s maintenance suppliers for new guttering and read out the details and costs. He said the grounds staff would be carrying out the repairs. RESOLVED to accept the quotation to replace the damaged guttering £89.61 (e) To consider quotations received for football boot wiper The Chairman reported the football boot wiper at the MUGA should be replaced in order that the football players can clean their boots before entering the MUGA building. He read out to the meeting details and costs of boot wipers. These were also handed out for Members to consider. He said the grounds maintenance staff would install the football boot wiper RESOLVED to accept the Messi boot and shoe wipe quotation from Barricade for £227 inclusive for the boot wiper, a replacement brush set and carriage. 394 ACCOUNTS FOR PAYMENT A schedule for the January accounts due for payment was presented to Members for approval. CEMETERY Staff – month 10 property 431.37 Shanks Refuse collection 70.44 Totalcard Petrol 2.00 VILLAGE HALL Staff – litter pick month 10 – property 91.25 Staff – month 10 – property 93.38 Caretaker – month 10 190.39 MUGA Staff – month 10 – property 89.39 Totalcard petrol 1.99 ALLOTMENTS Staff – month 10 - property 99.63 Totalcard Petrol 2.00 RESOLVED that these accounts be paid 395 ANY OTHER ITEMS FOR INFORMATION PURPOSES ONLY There were no items brought forward for the next meeting. CHAIRMAN Date
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