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Minutes of a meeting of the PROPERTY COMMITTEE, Arlesey Town Council held in the Village Hall, Arlesey on Tuesday 15 March 2011. PRESENT: Cllrs: H Harper (Chairman) Mrs C Harris Mrs D Archer R Harris Mrs L Bowskill M Rainbow I Dalgarno V Williams N Daniels Mrs E Hare (Clerk) and Mrs L Rowe (Assistant Clerk) Also present: Cllr D Page and Cllr A White. 407 APOLOGIES FOR ABSENCE Apologies for absence were received from Cllr C Howitt and Cllr D West. 408 MEMBERS’ INTEREST There were no declarations of: (a) Personal interests received (b) Prejudicial interests received 409 PUBLIC PARTICIPATION There was no public participation 410 MINUTES OF THE PREVIOUS MEETING Prior to the meeting Members received a copy of the minutes of the Property Committee meeting held on 15 February 2011. RESOLVED that the Minutes of the meeting of the Committee held on 15 February 2011 be confirmed and signed by the Chairman as a true record. 411 MATTERS ARISING There were no matters arising from the last meeting 412 VILLAGE HALL (a) Monthly report The Chairman said there was nothing to report this month. The Clerk reported the six monthly emergency lighting checks had been carried out and the Emergency Lighting Test Certificate issued. AGREED to note this information (b) Correspondence received from DSD Contracting regarding Arlesey Community Centre – Grounds Maintenance Contract Renewal 2011-2012 The Chairman commented on the correspondence received from DSD Contracting concerning the grounds maintenance contract for the front of the village hall they had with Central Bedfordshire Council. Because CBC had withdrawn the contract from DSD Contracting they were looking to invoice the Community Centre for the work. It is work our ground staff can carry out instead. RESOLVED the ground staff maintains the lawns and flower beds in front of the village hall 413 CEMETERY (a) Monthly inspection report on cemetery grounds The Chairman reported he had carried out an inspection of the cemetery. The new hedge planting had been completed in phase 2 of the cemetery. He noted a hedge had been planted on the other side and is too close to our fence. He said he would contact the land owner to discuss this with him. AGREED to note this information (b) Correspondence from Gordon Goodwin Funeral Services Prior to the meeting Members received a copy of the correspondence from Gordon Goodwin Funeral Services who enquired if it was permissible to add cremated remains to an existing grave without the ashes being contained in a casket. Also could the same procedure be carried out in the Dove Section of the cemetery. RESOLVED to give permission to both requests to inter cremated remains without a casket 414 ALLOTMENTS Monthly inspection report The Chairman reported he had carried out the monthly inspection of the allotments. They were looking very good with the new seasons planting. AGREED to note this information 415 MULTI USE GAMES AREA (MUGA) (a) Monthly report The Chairman moved to item (b) (b) Report from the working party meeting held on Sunday 6 March 2011 The Chairman gave a report on the Working Party meeting held on Sunday 6 March 2011 which was also an inspection for decoration and repair work needed inside the MUGA building. He said some floor tiles in the changing rooms need replacing where they are lifting, some inside decorating work and the heater needs to be repaired. We need to get quotations for the tile work. The new fence was also discussed to bring to the committee. RESOLVED 1. to obtain quotations for the tile repair work 2. the ground staff will carry out the inside decorating work (c) To approve the fencing quotation for the MUGA The Chairman reported on the quotations received for the new fence and said this needs to be approved so that it can be included in the trim trail project. The working party met again to discuss the various quotations from Steelway Fensecure. It was felt the quotation for £23,079.00 would provide the most suitable fence for the MUGA courts. RESOLVED to accept the quotation for £23,079.00 (d) Update on the trim trail project The Chairman reported the Section106 application had been prepared ready for approval. He gave Members a breakdown of the project costs and proposed to use £15,089 from the EMR Skate Park, £2,000 from the EMR Youth Zone and £500 from the Skate Park budget. With the S106 monies due and £7,000 from the Playbuilder fund there would be a shortfall of £2,018.57 and proposed this came from reserves so that the project could be completed. RESOLVED 1. to approve the trim trail project to include the trim trail, youth shelter, additional skate ramp and replace the MUGA fence 2. with the S106 monies and Playbuilder grant the additional funding of £15,809 from the EMR Skate Park, £2,000 EMR Youth Zone and £500 from the Skate Park budget. The shortfall of £2,018.57 will come from the reserves. 416 ACCOUNTS FOR PAYMENT A schedule for the February/March accounts due for payment was presented to Members for approval. CEMETERY Staff – month 12 418.43 Shanks Refuse collection 70.42 VILLAGE HALL Staff litter pick 88.51 Staff – month 12 90.58 Caretaker month 12 462.88 Eyre & Elliston Light bulbs 27.60 MUGA Staff – month 12 86.71 Travis Perkins New padlock (replacement) 17.44 Terry Seymour Security light and 1 lamp 270.00 ALLOTMENTS Staff – month 12 96.64 CBC Allotment rental – 2 quarters 97.50 RESOLVED that these accounts be paid 417 ANY OTHER ITEMS FOR INFORMATION PURPOSES ONLY Notices out of date on notice boards Heater noisy in the hall Report of a gate in Stotfold Road CHAIRMAN Date
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