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Minutes of a meeting of the PROPERTY COMMITTEE, Arlesey Town Council held in the Village Hall, Arlesey on Tuesday 21 June 2011. PRESENT: Cllrs: Mrs D Archer R Harris I Dalgarno C Howitt N Daniels M Rainbow H Harper D West Also present: Mrs L Rowe (Assistant Clerk) and Cllr D Page 1 ELECTION OF CHAIRMAN Nominated: Cllr H Harper Proposed: Cllr D West Seconded: Cllr I Dalgarno It was RESOLVED that Cllr H Harper be elected Chairman of the Property Committee for the subsequent year. 2 ELECTION OF VICE-CHAIRMAN Nominated: Cllr N Daniels Proposed: Cllr D West Seconded: Cllr C Howitt It was RESOLVED that Cllr N Daniels be elected Vice-Chairman of the Property Committee for the subsequent year. 3 APOLOGIES FOR ABSENCE Apologies for absence were received from Cllr Mrs L Bowskill, Cllr Mrs C Harris and Cllr A White 4 MEMBERS’ INTEREST No declarations of personal or prejudicial interest were received 5 PUBLIC PARTICIPATION There was no public participation 6 MINUTES OF PREVIOUS MEETING Prior to the meeting Members received a copy of the minutes of the Property Committee meeting held on 19 April 2011. RESOLVED that the Minutes of the meeting of the Committee held on 19 April 2011 be confirmed and signed by the Chairman as a true record. 7 MATTERS ARISING Matters arising from the previous meeting Minute number 424 – cemetery report – Cllr Daniels asked whether the rubbish that had been dumped by the fence at the back of the gardens in Ramerick Gardens had been cleared. The Chairman reported that the resident denied that they had dumped the branches over the fence and it was still there. The grounds staff will be asked to clear it away. 8 VILLAGE HALL The Chairman reported that two ladies from Central Bedfordshire Council had visited the complex and taken photographs of the foyer floor, the toilets and the kitchen with the view that these areas depending on cost may be refurbished. He reported that the kettles were in a disgusting state and needed to be replaced. One member said that the size of replacements shouldn’t be too large as they would be too heavy to lift. It was agreed that replacement kettles should be purchased. The Chairman thought that it was time to look into purchasing some new tables as the current ones were deteriorating. Members thought that small stackable ones were the best ones rather than the larger ones. RESOLVED 1. To replace the kettles with suitable sized ones 2. To obtain quotations for new small stackable tables 9 CEMETERY The Chairman reported that he had carried out a monthly inspection of the memorials and three were slightly loose but were not dangerous. He said that the railings were in need of painting and the brickwork in the Dove Section where the sundial was needed some maintenance work. AGREED to note the Chairman’s report 10 ALLOTMENTS The Chairman reported that he had carried out a monthly inspection of the allotments and a couple needed attention, others were in good condition with plentiful produce growing. A member asked whether there was an update on the purchase of the land for the new allotments. The Chairman said that to date Anglian Water hadn’t got back to the Council regarding the connection of the water supply. AGREED to note this information 11 MULTI USE GAMES AREA (MUGA) (a) Update on installation of new fencing The Chairman said that those members who had walked over the recreation ground earlier had seen the new fencing. One member was concerned that the gates into the MUGA were being left open because of this paying hirers may have problems if youths were in there when they went to play. It was agreed that the situation would be monitored and if the office received any complaints from hirers the locking of the gates would be looked at again. AGREED to note the Chairman’s report (b) To consider quotations for goal posts for the MUGA pitch The Chairman reported that there were no goals included with the fencing and he had received a quote of £300 for a pair plus £90 delivery. They would be bolted to the tarmac. RESOLVED to recommend to the Town Council to accept the quote of £300 for a pair of goals plus £90 delivery. 12 ACCOUNTS FOR PAYMENT The following May/June accounts due for payment were presented to Members for approval CEMETERY Staff month 3 – Property 451.74 Shanks Refuse collection 75.74 M Rainbow Phase 2 cut 1 & strim ditches 170.00 Total Petrol for equipment 2.20 M Rainbow Cuts 4 & 5 210.00 VILLAGE HALL Staff - litter pick month 3 - Property 95.56 Staff month 3 – Property 97.79 Caretaker Month 3 181.54 Bedford BC Refuse collection 71.37 MUGA Staff month 3 – Property 93.61 Total Petrol for equipment 2.21 ALLOTMENTS Staff month 3 – Property 104.33 Total Petrol for equipment 2.19 CBC Allotment rental 48.75 RESOLVED that these accounts be paid 13 ANY OTHER ITEMS FOR INFORMATION PURPOSES ONLY None CHAIRMAN Date
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