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Minutes of ARLESEY TOWN COUNCIL MEETING held in the Village Hall, Arlesey on Tuesday 7 June 2011. PRESENT: Cllrs: H Harper (Chairman) R Harris Mrs L Bowskill C Howitt I Dalgarno D Page N Daniels M Rainbow Mrs H Frost D West Mrs C Harris A White Mrs L Rowe (Assistant Clerk) In attendance: Unitary Cllr Richard Wenham and 1 member of the public 29 APOLOGIES FOR ABSENCE An apology for absence was received from Cllr Mrs D Archer 30 MEMBERS’ INTEREST Cllr M Rainbow declared a personal interest in agenda item 13 Bus Shelter – Gothic Way as he is related Mrs Buonagurio. Cllr Rainbow took no part in the discussion or voting. There were no other declarations of: (a) Personal interests There were no declarations of: (b) Prejudicial interests 31 PROVISION OF RURAL BUS SERVICES Peter Glyn Williams gave a presentation to the Council on topics concerning the aims of BABUS, relationships with local authorities and other interested parties and issues in Arlesey and Stotfold. He answered questions from Members about their concerns regarding transport in Arlesey. The Chairman thanked Peter Williams for coming along to the meeting 32 PUBLIC PARTICIPATION There was no public participation. 33 MINUTES OF THE PREVIOUS MEETINGS (a) Prior to the meeting Members received a copy of the minutes of the ANNUAL MEETING held on 17 May 2011. It was RESOLVED that the minutes of the meeting of the ANNUAL MEETING held on 17 May 2011 be confirmed and signed by the Chairman as a true record. (b) Prior to the meeting Members received a copy of the minutes of the Town Council meeting held on 17 May 2011. It was RESOLVED that the minutes of the meeting of the Town Council held on 17 May 2011 be confirmed and signed by the Chairman as a true record. 34 MATTERS ARISING Matters arising from the previous meeting: Minute number 28 – internal audit reports – Cllr Mrs Bowskill said that she had made a proposal after the Chairman’s report that had not been minuted, the Chairman asked her to email what she had proposed and said that this would be checked with the Clerk who had written the minutes for that meeting. Minute number 28 – internal audit reports – The Assistant Clerk read a note from the Clerk concerning the above minute number. With reference to the Chairman’s report on the internal audit carried out by Cllrs Mrs Harris and Mrs Bowskill it was very much appreciated by the Clerk and Assistant Clerk that the chairman reported the integrity of the officers was not in question and there is no dishonesty in the office. The Clerk will feed back to the Council next month changes that have been implemented and recommendations that have not been initiated because they require discussion and possible approval of the Town Council first eg bacs, blister safe. 35 POLICE - REPORT FROM THE LOCAL BEAT MANAGER The Chairman read out to Members a letter received from PCSO Laura Wilson giving her apologies for being unable to attend this evening and giving the report for May: ASB: There were a total of 23 ASB incidents for the month, which is a rise from last month. There are no patterns or real issue areas of the town either. Crime: There were a total of 14 crimes recorded for May, which is a rise of two recorded crimes on the previous month. The crimes are as follows: Violence Against the Person: May saw five offences being records. Burglary Dwelling: There was one offence recorded during this period. This incident occurred in the Church End area. Theft from Vehicle: There was only one offence recorded. Burglary other: There were a total of three crimes recorded. Other Theft: There were two offences recorded. Drugs: There was one offence recorded. Criminal Damage: There was only one offence recorded. 36 REPORTS FROM CENTRAL BEDFORDSHIRE COUNCIL REPRESENTATIVES Cllr Ian Dalgarno as a Unitary Councillor for Central Bedfordshire Council reported: · That because the unitary councillors covered four parishes they had agreed that rather than all of them attending all the parish meetings they would attend their own parishes unless there was a big issue then they would all attend · He informed Members that Talk Together were at Etonbury School on Thursday 9 June and there would be various workshops · Parking management will be going to the Overview and Scrutiny Committee on 12 July. When the new car park at the railway station is operationally Stotfold Road may be restricted to residents parking only. · There is a consultation on the library service being carried out and the officers are keen to look at Arlesey Resource Centre Cllr Richard Wenham as a Unitary Councillor for Central Bedfordshire Council introduced himself and said that he was Deputy Executive of Corporate Resources and he would welcome any comments on customer services 37 SCHOOL/NURSERY GOVERNOR REPORTS Cllr M Rainbow said that there had been a short meeting of Gothic Mede governors and informed Members that 2 cleaners had now been engaged and the standard of cleaning had improved. There was no Nursery Governor report. 38 FINANCE (a) Budget Summary of Income and Expenditure – March 2011 To receive for approval the Budget Summary of Income and Expenditure for March 2011. Prior to the meeting Members received a copy of the budget summary of Income and Expenditure for March 2011. RESOLVED that the Budget Summary for Month 12 – March 2011 be accepted (b) Detailed Income and Expenditure for April 2011 To receive for approval a detailed report of the Income and Expenditure for April 2011 – month 1. Prior to the meeting Members received a copy of the detailed Income and Expenditure for April 2011. RESOLVED that the detailed report of Income and Expenditure for Month 1 – April 2011 be accepted (c) Bank Mandate To approve the 8 signatories required for the Bank Mandate. Due to the recent local elections there had been changes to the signatory list for a new bank mandate and it was necessary to appoint new signatories to make up the 8 required by Standing Orders It was proposed that 7 of the 8 signatories should be Cllr Hugh Harper (Chairman), Cllr Nick Daniels (Vice-Chairman), Cllr Ian Dalgarno, Cllr Richard Harris, Cllr Mark Rainbow, Mrs Elsie Hare (Town Clerk) and Mrs Lesley Rowe (Assistant Clerk). The Chairman proposed that the eighth signatory should be the Chairman of the General Purpose & Finance Committee when appointed. It was RESOLVED the proposed 7 signatories plus the newly elected chairman of the General Purpose & Finance Committee to be confirmed on the 21st June 2011 to be finalised as the eight signatories at the Town Council meeting on 5 July 2011 (d) Internal Auditor’s Report 2010/2011 Prior to the meeting members received a copy of the Internal Auditor’s Report from his audit findings on 24 May 2011. He also included some advice to Council on the forthcoming Localism Bill. Members considered the report and discussed the impact the Localism Bill may have on Arlesey Town Council. It was RESOLVEDto approve the internal auditors report 2010/2011 (e) Accounts Year Ending 31 March 2011 A copy of the final Accounts for the year ending 31 March 2011 was presented to the meeting. Members discussed and asked the Chairman questions which he answered and they agreed to adopt the Accounts for 2010/2011 It was RESOLVED Members unanimously agreed to adopt the Accounts for 2010/2011 The Chairman signed the accounts (f) Section 2 of the Annual Return – Annual Governance Statement The Chairman went through Section 2of the Annual Return – annual governance statement, and read out each question in order that Members could respond. When the annual governance statement was completed and approved, Section 2 was signed by the Chairman. It was RESOLVED to approve the Annual governance statement for the Accounts year ending 31 March 2011 (g) Audit 2010-11 Members had received a copy of the information from BATPC on The Accounts and Audit (England) Regulations 2011 It was AGREED to note this information 39 GROUND STAFF DUTIES CARRIED OUT APRIL/MAY 2011 The Chairman reported that he had looked at the timesheets that the ground staff had completed for April/May 2011. He thought that there were insufficient details on the form and he said that the time they spend on each task should also be included. A number of suggestions were put forward as to how the timesheets could be improved. It was RESOLVED to look into an alternative timesheet to show more details 40 HICCA WAY PLANNING APPLICATION The Chairman reported that the planning application requirements for the Hicca Way bridge was still being looked into. He said an archaeologist’s report was needed and there was a meeting on Thursday 16 June 2011 after which hopefully the planning application will be able to be made. The bridge was the only thing holding up the process. It was AGREED to note the Chairman’s report 41 BUS SHELTER – GOTHIC WAY The Chairman reported that replies to the consultation had been received from residents in Gothic Way regarding whether they wanted a bus shelter. He said that 12 residents had said they wanted a bus shelter and 23 had said they did not. It was proposed that a bus shelter should not be installed in Gothic Way. It was RESOLVED not to support the installation of a bus shelter in Gothic Way 42 ALLOTMENT SITE – STOTFOLD ROAD The Chairman reported that the connection for the water supply to the land for the new allotments is on Central Bedfordshire Council’s land. Anglian Water are in the process of applying to them to get permission to connect the water supply, the cost of this will be approximately £700. It was AGREED to note the Chairman’s report43 FAMILY FUN DAY The Chairman asked Members if they could help on 16 July at the Family Fun Day. The Chairman said that the stage, tables, gazebo and the roping off of the arena would need to be done first thing in the morning. Several Members volunteered to help on the day. It was AGREED that Members who could help would do on 16 July at the Family Fun Day 44 FAIRFIELD COMMUNITY COUNCIL Members had received correspondence from Fairfield Community Action Group who wanted the Council’s views on their proposals to set up a community council. Members noted the proposed boundary of the Fairfield Community Council would impact on the boundary of Arlesey Town Council. Members agreed they did not want to get involved with the Fairfield Community Action Group. It was AGREED not to get involved with the Fairfield Community Action Group 45 CENTRAL BEDFORDSHIRE COUNCIL – LOCALISM Members had received correspondence from Clive Becket, Countryside Access Manager, on working together with local councils to manage and maintain our countryside sites. The Chairman read the questionnaire and Members agreed that he would respond informing the Countryside Access Manager which areas the Town Council would like to be involved with. It was AGREED the Chairman respond to the questionnaire regarding the maintenance of countryside sites. CHAIRMANDate
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