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Minutes of a meeting of the PROPERTY COMMITTEE, Arlesey Town Council held in the Village Hall, Arlesey on Tuesday 19 July 2011. PRESENT: Cllrs: H Harper (Chairman) R Harris Mrs D Archer C Howitt Mrs L Bowskill D West N Daniels A White Mrs C Harris Also present: Mrs E Hare (Clerk) 14 APOLOGIES FOR ABSENCE Apologies for absence were received from Cllr I Dalgarno and Cllr M Rainbow. 15 MEMBERS’ INTEREST No declarations of personal or prejudicial interest were received 16 PUBLIC PARTICIPATION There was no public participation 17 MINUTES OF PREVIOUS MEETING Prior to the meeting Members received a copy of the minutes of the Property Committee meeting held on 21 June 2011. RESOLVED that the Minutes of the meeting of the Committee held on 21 June 2011 be confirmed and signed by the Chairman as a true record. 18 MATTERS ARISING There were no matters arising from the previous meeting. 19 VILLAGE HALL The Chairman said there was not much to report on the village hall. We were still waiting for the emergency door to be repaired. The Clerk added that CBC was waiting for a quotation to be approved. The Clerk reported the annual service of the gas boilers had been carried out. She was also making arrangements for the annual clean of the village hall floor which will take place in August. The polish will be taken off the tiles and then the floor will be re-polished. The Chairman reported we had obtained some quotations for some small stackable tables and read out the details of the quotations. It was proposed to purchase twelve bullnose edged beech top tables with silver frames at £42.12 each. It was RESOLVED 1. to purchase twelve stackable tables at £42.12 each 2. agreed to note the reports from the Chairman and the Clerk 20 CEMETERY a) Monthly inspection report on cemetery grounds The Chairman reported that he had carried out a monthly inspection of the memorials and three were slightly loose but were not dangerous. The hedge in the Dove Section will soon need cutting. It was AGREED to note the Chairman’s report b) To review the Regulations Concerning Memorials in Arlesey Town Council Cemetery and Garden of Rest The Chairman asked Members to review the current regulations concerning Memorials in Arlesey Town Council Cemetery and Garden of Rest that are sent out in the cemetery packs to funeral directors. He proposed one amendment to number 4 after the word Applications; add ‘for a permit and approval’. It was RESOLVED to add to number 4 after the word Applications ‘for a permit and approval’ c) To review the Cemetery Regulations Concerning Interments The Chairman asked members to review the Cemetery Regulations Concerning Interments. These regulations are for undertakers to follow when preparing for interments in the Town Council Cemetery. The additional responsibility is that undertakers will observe the new recommendation for grave markers to be 8” to 9” above the ground level. It was RESOLVED to add under number 2 Undertakers will be responsible for; item ‘g. Grave markers to stand 8” to 9” above ground level’. d) To review the Cemetery Rules and Regulations Prior to the meeting members received a copy of the Cemetery Rules and Regulations. A proposal was put forward for an addition to 5 Fees and Charges, the resolution made at the Town Council meeting held in April 2011, ‘any interment costs incurred by families of service personnel should be waived’. It was RESOLVED to add to number 5 Fees and Charges, the number ‘5.3 Interment costs incurred by families of all Service Personnel who die in active service, providing they had been educated and lived in Arlesey, should be waived’ 21 ALLOTMENTS (a) Monthly inspection report The Chairman gave a monthly allotment report to the meeting He said there were one or two plots that needed weeding and letters would be sent to the lessees asking them to tidy their plots. It was AGREED to note the Chairman’s report (b) Update on new allotment site and to give approval for the payment and for the water connection to the site The Chairman reported that the paperwork for the water connection to the allotment site had been received. He asked members to approve the completion of the request for the water connection work to be carried out form and the payment for the cost of the work at £717.60 inclusive of VAT. It was RESOLVED 1. to approve the request for the work to be carried out 2. to approve the payment of £598.00 plus £119.60 VAT 22 MULTI USE GAMES AREA (MUGA) The Chairman reported there had been no apparent problems with leaving the new gates open to the MUGA courts. It was AGREED to note the Chairman’s report 23 ACCOUNTS FOR PAYMENT The following June/July accounts due for payment were presented to members for approval CEMETERY Staff month 4 – Property 471.80 Shanks Refuse collection 94.73 M Rainbow Cuts 6 & 7 210.00 Total Petrol for equipment 5.50 VILLAGE HALL
Staff - litter pick month 4 - Property 99.80 Staff month 4 – Property 102.13 Caretaker Month 4 191.25 Abacus Office Annual electrical checks 22.50 PRS Performing rights 74.65 M J Ryalls Materials for cycle rack 158.82 Any Lock Repair to the lock of the gas meter cupboard 55.00 MUGA Staff month 4 – Property 97.76 Total Petrol for equipment 5.50 Abacus Office Electrical checks 5.00 M J Ryalls Materials to install boot scraper 7.80 ALLOTMENTS Staff month 4 – Property 108.97 Total Petrol for equipment 5.50 RESOLVED that these accounts be paid 24 ANY OTHER ITEMS FOR INFORMATION PURPOSES ONLY None CHAIRMAN Date
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