|
|
Minutes of a meeting of the GENERAL PURPOSE/FINANCE COMMITTEE, Arlesey Town Council held in the Village Hall, Arlesey on Tuesday 19 July 2011. PRESENT: Cllrs: Mrs L Bowskill (Chairman) Mrs C Harris Mrs D Archer R Harris N Daniels C Howitt H Harper D West Also present: Mrs E Hare (Clerk) and Cllr A White 13 APOLOGIES FOR ABSENCE Apologies for absence were received from Cllr I Dalgarno and Cllr D Page. 14 MEMBERS’ INTERESTS No declarations of personal or prejudicial interests were received 15 PUBLIC PARTICIPATION There was no public participation 16 MINUTES OF THE PREVIOUS MEETING Prior to the meeting Members received a copy of the minutes of the General Purpose/Finance Committee meeting held on the 21 June 2011 RESOLVED that the minutes of the meeting of the Committee held on 21 June 2011 be confirmed and signed by the Chairman as a true record 17 MATTERS ARISING Minute number 10 – Application for Street Trading – The Clerk reported that clarification of the Town Council’s concerns for the Application for Street Trading Consent had been received. The replies detailed were; 1. There will be no trade waste generated on site. All items are removed from trade packaging at the applicant’s home address. Only sales packaging will remain. 2. There are a number of rubbish bins within the area of the catering vehicle and First Capital Connect have agreed that these can be used by customers and emptied as part of their normal clean up routine 3. This will be a Monday to Saturday ‘mornings only’ operation offering teas, coffees and soft drinks for sale together with cakes, muffins and croissants. The due date for consultations has now passed and the consent will be granted in due course. Minute number 12 – Any other items for information only – The Clerk reported on the request for the Town Council’s vehicle use of average miles per gallon. From the 13 December 2010, the vehicle had done 1449 miles to 11 July 2011, 397.82 litres = 87.5204 gallons of diesel had been purchased at a cost £445.72 net of VAT. The average miles per gallon are 16.55614. 18 STAFF TRAINING The Clerk reported that the full-time grounds maintenance staff had attended a NPTC Strimmers and Brushcutters course that day. It is a two day course and the assessment day will take place on 29 July 2011. This qualification will be held and just topped up with refreshers. It was AGREED to note the report on the full-time grounds maintenance staff’s training on strimmers and brushcutters 19 APPLICATION FOR FINANCIAL ASSISTANCE 2011 The Chairman reported that prior to the meeting members had received a copy of the application for financial assistance for consideration from Mid Beds Link-a-Ride Community Transport. The Clerk had given her a copy of the accounts which had been received in the office that morning. It was proposed to give a donation of £50. It was RESOLVED to give a grant of £50 towards the Mid Beds Link-a-Ride Community Transport service who provide door to door transport for those people who are unable to use ordinary public transport due to disability This is awarded under the provision of the Transport Act 1985 20 INSURANCE The Clerk reported she had a meeting recently with the representative of the insurance company to go through the insurance renewal for 2011/2012. The reason for the meeting was to make sure that all the insured items on the asset register were insured at replacement values, whereas the asset register values have to be recorded at cost values. The outcome from the meeting was an estimate for the renewal of the insurance of £8,227.12 before any other changes. It was AGREED to note the Clerk’s report and that the estimate for the insurance renewal was for £8,227.12 before any other changes 21 ANNUAL MAINTENANCE CONTRACT – RESOURCE CENTRE The Chairman reported that the annual maintenance contract for the computers and printers in the Resource Centre expires on 1 September 2011. The renewal cost for this year will be £915.00 plus VAT. It was RESOLVED to renew the maintenance contract for £915 plus VAT 22 EMPLOYMENT CONTRACT Prior to the meeting members had received copies of the employment contract and job description for the Caretaker for the Village Hall and Resource Centre. The Chairman said these are for consideration and to recommend for approval to the next Town Council meeting. A brief discussion took place on the how the hours of work are estimated for pay and holiday and whether a pension should be offered. It was then proposed that the employee should on the first day of absence; notify the ‘keyholder’ or the Town Clerk. It was RESOLVED to recommend to the Town Council to approve the Employment Contract and Job Description for the Caretaker for the Village Hall and Resource Centre, with the following addition under 7 Absence for Illness; Notification of absence from work owing to illness, or any other cause must be made to the ‘Keyholder’ or the Town Clerk 23 ACCOUNTS FOR PAYMENT The following June/July accounts due for payment were presented to Members for approval Staff month 4 Town Centre 184.47 Staff month 4 4,718.04 PAYE/NIC month 4 1,363.72 Superannuation month 3 972.24 4thenet Internet 20.41 Abacus Cartridges for RC printer 156.58 Garden City Marquees Balance for marquees Fun Day 682.84 IDP Innovations Balance for Trampolines Fun Day 702.00 DCK Beavers Year end closedown & prep of accounts 801.30 A R Worboys Stotfold Rd/underpass cut June 2011 210.00 Action Storage Cycle racks 257.64 Total Petrol for vehicle 91.33 Abacus Office Annual electrical checks RC 72.50 Abacus Office Annual electrical checks TC 62.50 Steelway Fensure MUGA Fencing project 27,694.80 Proludic Trim Trail project 52,777.20 1st Arlesey Scouts Grants towards exchange trip 250.00 Total Petrol for equipment 5.50 Abacus Photocopier May and June 78.82 Herts CC Stationery RC 64.40 Herts CC Stationery TC 36.18 SLCC Annual Affiliation Fee 212.00 WPS Additions to insurance 15.89 M Rainbow Cuts 6 & 7 verges 800.00 Stuart Kinsey Posters for Fun Day 141.00 BRCC Membership renewal 35.00 BT Telephone RC 69.43 Verio Web hosting 234.98 Carol Shand Band group expenses – Fun Day 100.00 Colin Ross Protective gloves for grounds staff 21.54 DEPOSITS REPAID NCT Returned deposit - Hire of Village Hall 50.00 Kate Cramer Return of deposit - Hire of Village Hall 50.00 PETTY CASH Resource Centre 31.23 PETTY CASH Town Council for Fun Day float 50.00 PETTY CASH Town Council for stamps 82.00 RESOLVED that these accounts be paid 24 ANY OTHER ITEMS FOR INFORMATION PURPOSES ONLY None CHAIRMAN Date
|
|
