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Minutes of a meeting of the GENERAL PURPOSE/FINANCE COMMITTEE, Arlesey Town Council, held on Tuesday 17 January 2012 in the Village Hall, High Street Arlesey. PRESENT: Cllrs: N Daniels (Chairman) D Page G Bains M Rainbow Mrs H Frost D West C Howitt A White Also present: Mrs E Hare (Town Clerk), Cllrs Ms L Clapham, Ms J Squizzoni, Ms L Warwick and one member of the public. 62 APOLOGIES FOR ABSENCE Apologies for absence were received from Ms T Osborne and Cllr Mrs J Rencontre. 63 CO-OPTION OF COMMITTEE MEMBER The Chairman reported that due to resignations of the previous committee members there still remained one vacancy on the committee. It was proposed that Cllr Gursh Bains is co-opted onto the General Purpose & Finance Committee for 2011/2012. It was RESOLVED that Cllr Gursh Bains is co-opted onto the General Purpose & Finance Committee for the remainder of 2011/2012 64 MEMBERS’ INTERESTS No declarations of personal or prejudicial interest were received 65 PUBLIC PARTICIPATION There was no public participation 66 MINUTES OF THE PREVIOUS MEETING Prior to the meeting Members received a copy of the minutes of the General Purpose & Finance Committee meeting held on the 15 November 2011. It was RESOLVEDthat the Minutes of the meeting of the Committee held on 15 November 2011 be confirmed and signed by the Chairman as a true record. 67 MATTERS ARISING There were no matters arising from the previous meeting. 68 EFFECTIVENESS OF THE INTERNAL AUDIT The Chairman reported to Members that a working group is needed to carry out the effectiveness of the internal audit. It was RESOLVED that Cllr G Bains and Cllr N Daniels carries out the effectiveness of the internal audit 69 APPLICATION FOR FINANCIAL ASSISTANCE 2011/2012 The Chairman informed members that prior to the meeting they should have received a copy of the application for financial assistance for consideration from Mid Bedfordshire Citizens Advice Bureau. It was proposed to recommend to the Town Council that a donation of £100 should be given as some residents of Arlesey do benefit from the service they provide. It was RESOLVED to recommend to the Town Council to give a grant of £100 to Mid Bedfordshire Citizens Advice Bureau as some residents of Arlesey do benefit from the service they provide 70 ACCOUNTS FOR PAYMENT A schedule of the December/January accounts due for payment were presented to Members for approval Staff month 10 – Town Centre 188.46 Staff month 10 4,538.57 PAYE/NIC month 10 1,441.42 Superannuation month 10 972.24 4thenet Internet 20.41 ADT Annual Maintenance RC alarm 310.30 BT Telephone TC 196.26 BT Fax TC 48.00 Total Fuel for vehicle 91.28 Abacus Photocopier December 55.32 Phillips Digital Newsletter 1,470.00 BT Telephone RC 75.87 Harrisons Ann Maintenance Intruder Alarm 84.00 Herts CC Stationery TC 48.45 Herts CC Stationery RC 12.85 Keech Hospice Donation – Mayor’s Charity 215.42 WPS REFUND Insurance (143.84) Buckingham Nurseries Plants for cemetery 136.00 Buckingham Nurseries Plants for Glebe Meadow 35.00 DEPOSITS REPAID L Searle Return of deposit 50.00 K Bohr Return of deposit 50.00 B Franklin Return of deposit 50.00 Petty Cash Resource Centre 42.19 Petty Cash Town Council 102.56
It was RESOLVED that these accounts be paid 71 ANY OTHER ITEMS FOR INFORMATION PURPOSES ONLY None CHAIRMAN Date
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