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Minutes of a meeting of the GENERAL PURPOSE/FINANCE COMMITTEE, Arlesey Town Council held in the Village Hall, Arlesey on Tuesday 17 June 2008.
PRESENT: Cllrs: I Dalgarno (Chairman) Ms C Marshall D Beatham Mrs S Sarll H Harper D West R Harris Also present: Mrs E Hare (Clerk) 106 APOLOGIES An apology for absence was received from Cllr N Daniels and Cllr C Howitt 107 MEMBERS’ INTERESTS Agenda item 8 – FINANCIAL ASSISTANCE - Declarations of personal interest were received from Cllr I Dalgarno, Cllr D Beatham, Cllr H Harper, Cllr R Harris, Ms C Marshall and Cllr D West as they are members of ACORN. The Chairman said that agenda item 8 would have to be removed from the agenda as there would not be a quorum 108 PUBLIC PARTICIPATION None 109 MINUTES OF THE PREVIOUS MEETING RESOLVEDthat the Minutes of the meeting of the Committee held on 20 May 2008 be confirmed and signed by the Chairman as a true record 110 MATTERS ARISING There were no matters arising from the previous meeting. 111 CORRESPONDENCE (a) Grass cutting expenditure – approval of extra £22 per cut to cover newly adopted areas The Clerk reported that the extra grass cutting charge was because Beds County Council had adopted some additional areas which had not been listed and she had arranged for the contractor to carry out the grass cutting RESOLVED to pay the additional grass cutting fee of £22.00 per cut (b) Letter from Beds County Council – Pension Fund The Chairman read out the details in the letter which informed the Town Council a copy of the Pension Fund’s Actuarial Report 2007 and the Pension Strategy Statement had been enclosed. It also stated that the Pension Fund will be unaffected by the unitary decision and would in future, be administered by one of the new unitary authorities. AGREED to note this information (c) Road Closure A6001 23 June 2008 The Chairman read out details of the circular letter and plan for the Proposed Temporary Road Closure of the A6001 Langford. The works were expected to take place for 2 days during the period Monday 23 June to Friday 18 July 2008 between the hours 0900hrs and 1530hrs. AGREED to note this information 112 HIGHWAYS – ENHANCED PARISH PARTNERSHIP 2008/09 The Chairman read out details of the work that was agreed at the Annual Parish Liaison meeting on 3 April 2008 with Highways, Cllr Harper and the Clerk. Members agreed the works as indicated and confirmed the Town Council would participate in the scheme for 2008/09. RESOLVED to agree with the works listed mainly for footway patching in the High Street and Hitchin Road and confirm with Highways before 27 June 2008 113 FINANCIAL ASSISTANCE An application for financial assistance was received from Arlesey Conservation for Nature. This item was not discussed due to the declaration of Members’ personal interests leaving the meeting without a quorum for this business. The Chairman said this would have to be presented at the next Town Council meeting on 1 July 2008. 114 ARLESEY RESOURCE CENTRE Two quotations had been received to supply blinds for the Resource Centre. The blinds are required for shade for the Yoga and Baby Massage Classes. RESOLVED to purchase the vertical blinds for £315.00 115 WAR MEMORIAL The Chairman reported that the flower rota was running well, although the week that the Cub Scouts were due to put their flowers on the war memorial two of the inner metal containers had been stolen. Cllr Harper said he had been able to find two replacement containers. 116 CONFIDENT COMMUNITIES FUNDING The Chairman reported that John Seamarks, Community Safety Manager had sent an email request to the Town Council to identify as a matter of urgency a suitable location for the climbing tower for the Youth Sport Activities, being funded from the Bedfordshire County Council Confident Communities Fund. The Youth Sport Activities were previously arranged as 6 half day sessions and this was then changed to 3 full days. The three suggested dates for the availability of the climbing tower for the Youth Sport Activities in Arlesey were 31 July, 11 and 22 August 2008. The Chairman also reported that Mid Beds District Council Play Rangers had contacted the Clerk to arrange some activities to take place on the same dates as the Youth Sports Activities. Also, the MBDC Youth and Community Safety Officer had contacted the Clerk offering other games and activities on two of the August dates to coincide with the Youth Sport Activities. RESOLVED the Clerk will organise the summer activities 117 ACCOUNTS FOR PAYMENT The following accounts due for payment were put forward to members for approval ENVIRONMENTAL Handyman May 2008 488.97 M Rainbow Cuts 4, 5 & 6 play area 300.00 Eon Electricity - street lighting 177.26 Glasdon New Litter bin 291.79 Clements Play Ground Management New play train 13,107.13 GP & FINANCE Handyman May 2008 185.02 Mello Resource Centre Manager – May 898.13 Beds CC John Pilgrim (book stock) - RC 129.40 4thenet Internet 19.99 A R Worboys Stotfold Rd/underpass 1st cut 205.63 DCK Beavers Year End accounts preparation 346.62 Sage Payroll support 305.50 Aaron Press Spring newsletter & delivery 1,100.00 Abacus Photocopier 34.78 H Harper War Memorial vase replacements 11.98 H Harper Flowers for war memorial 20.90 Zurich Municipal LCAS membership 158.63 Pure Planet Recycling Removal of photocopier –RC 47.00 Abacus email & domain RC 76.38 M Rainbow Cuts 3,4, & 5 verges 1,062.00 M Rainbow Granary & Chancellors grass cut 40.00 Abacus Stationery – RC 31.42 A R Worboys Stotfold Rd/underpass 2 cut Hn Rd (1) 329.00 Metrosigns Notice Board – Acorn 405.38 RESOLVED that these accounts be paid CHAIRMAN
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